12–10 Months: Define the Foundation
Agree the wedding vision, broad budget, guest estimate, cities/destinations under consideration and likely number of functions. Start venue research and appoint the planner if using one.
9–8 Months: Confirm the Framework
Book venue(s), lock room inventory where required, shortlist key vendors, begin décor and photography conversations, and establish a structured budget tracker.
7–6 Months: Build the Experience
Confirm major vendors, entertainment direction, preliminary menus, guest database structure, invitation direction and destination travel assumptions.
5–4 Months: Move Into Detailed Planning
Start RSVP segmentation, rooming assumptions, décor moodboards, production layouts, ceremony planning, gifting, travel logistics and detailed family responsibility mapping.
3–2 Months: Convert Plans Into Approvals
Complete tastings, décor approvals, artist confirmations, photography plans, invitation distribution, travel manifests, room blocks and most commercial commitments.
1 Month: Operational Readiness
Finalise guest list, rooming, transport schedules, vendor call times, ceremony timings, production schedule, family contacts, payment status and the master run sheet.
Wedding Week & Closure
Run daily briefings, maintain command structure, track guest movement and vendor execution, then close pending payments, deliverables, feedback, photo/video timelines and documentation after the wedding.
Practical Checklist
MyShaadiPlanner planning principle: Every recommendation should be translated into a clear owner, deadline, approval and operational next step. Inspiration becomes useful only when it can be executed.