12–10 Months: Define the Foundation
Agree the wedding vision, broad budget, guest estimate, cities or destinations under consideration and likely number of functions. Start venue research and appoint the planner if using one.
9–8 Months: Confirm the Framework
Book venue(s), lock room inventory where required, shortlist key vendors, begin décor and photography conversations, and establish a structured budget tracker.
7–6 Months: Build the Experience
Confirm major vendors, entertainment direction, preliminary menus, guest database structure, invitation direction and destination travel assumptions.
5–4 Months: Move Into Detailed Planning
Start RSVP segmentation, rooming assumptions, décor moodboards, production layouts, ceremony planning, gifting, travel logistics and detailed family responsibility mapping.
3–2 Months: Convert Plans Into Approvals
Complete tastings, décor approvals, artist confirmations, photography plans, invitation distribution, travel manifests, room blocks and most commercial commitments.
1 Month: Operational Readiness
Finalise guest list, rooming, transport schedules, vendor call times, ceremony timings, production schedule, family contacts, payment status and the master run sheet.
Wedding Week & Closure
Run daily briefings, maintain command structure, track guest movement and vendor execution, then close pending payments, deliverables, feedback, photo/video timelines and documentation after the wedding.